Undertake arrangements for the meetings of the Board, related Board Committees and the Shareholders. Ensuring that the meetings conform to relevant laws and regulations, the company’s articles of association, individual Board and Committees charters and best practices
Organize and schedule regular Shareholders’ Meeting including the Extraordinary Board of Shareholders’ meetings (if required) and the Board of Directors’ Meetings including extra Board of Directors’ Meeting (if required) as required by the Public Company Act. and or other relevant laws and regulations (i.e. OIC, SEC, etc.)
Prepare and maintain Minutes of the Shareholders and Board of Directors meetings including all related documents e.g. invitation letter, shareholders’ list etc. in English and Thai language to comply with laws and regulations and send to the CEO/Chairman for review and then to the Board Members for further acknowledge/review, and communicate to certain departments once approval has been completed. The Minutes are also required to send to the Office of Insurance Commission (OIC) and the Department of Business Development (DBD)
Provide preliminary advice and recommendations pertaining to legal, regulatory, and governance issues and practices related to the Board and Board Committees and Follow up any pending issues which were arisen from the BOD Meeting
Provide management information and reports when required, and ensuring appropriate corporate records and documents are maintained and filed with protection of sensitivity and confidentiality
Company Registrar on List of Shareholders and List of Directors
Maintain and ensure that the accurate and update information of list of Shareholders and list of Directors is kept well at the Company
Keep record of Shareholders’ and Directors’ changes and in charge of shareholder database
Director Registration (in-out and all related issues)
Prepare and collect all related documents which are legal and personal documents and submit them to the DBD and OIC
Receive the OIC approval and proceed last process at the DBD to have the update Company Affidavit
Control and manage all corporate and legal document of entities relating to the operation of the company, such as agreements/ contracts, deeds, certificates, permits, licenses, company’s seal, etc.
Undertake arrangements and to act as secretary to the committees’ meetings of Executive members (ExCo); Audit Committee; Risk Committee, Quarterly Dialogue Meeting or any meeting as may be assigned. Prepare and maintain minutes of meeting and document packs including following the pending issues.
Bachelor degree in Law, Political Science or a related field.
Age 35 -45 years old
At least 5 years’ experience in company secretary in relevant business area
Knowledge of SEC/SET rules, regulation and requirements, Public Company Act, Thai Corporate and Commercial Laws
Good Analytical skill and able to work independently
Self-motivated & result oriented with good interpersonal skill
Preferable if familiar with insurance or banking business regulation and law
Adaptability, capacity to address multitasks, ability to interact with other departments and governance manner
Good command of Microsoft Word, Excel and PowerPoint
Good team work and co-operation, communication and presentation
Good command, communication and presentation skills of English (TOEIC score is not less than 600)